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Monitor and Manage Invoice Status
Monitor and Manage Invoice Status
Scott Smith avatar
Written by Scott Smith
Updated over a week ago


1. Click the Admin button on the navigation menu on the left. 

2. Locate Member Dues & Invoicing under the Financial heading and select it.

3. By monitoring the status column you will know at a glance the status of invoices. The status of invoices emailed is monitored by viewing the status column and are defined as follows:

Click the three dots icon to:

  • receive payment

  • view details of the invoice

  • print the invoice

  • email the invoice

  • edit the invoice

  • delete the invoice

A workflow for invoices may be as follows:

  1. Generate the invoices for the members and email to members.

  2. A week later perform a search for all of the invoices that are still in the sent state. This means that the invoice was emailed, but the member has not opened it or did not receive it for some reason.

  3. Print all the invoices that match this search. On the main billing page all invoices printed will show with yellow highlighting.

  4. Hand out or mail these invoices to the members.

  5. This should reduce the number of invoices that need to be printed, since you will know how many opened them via email.

See also:
Club Invoices: An Overview

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