This article will explain the roles of the Committee Chairperson and the Committee administrator and also the tasks that each can perform. The Portalbuzz member portal provides a way for committee chairs and administrators manage committees in one place and provide a consistent way to communicate with committee members and general members.
Roles
To begin it is important to understand the roles associated with committees.
Overall Committees Administrator - This user role is set at the club level.
This role handles creating all committees for the club and can delete committees if needed.
The Committees Administrator can:
Create committees
Delete committees
Change a committee to inactive or active status
Manage members and meetings of committees
Committee Chair and Committee Administrators - These roles are set at the committee level after the Committees Admin creates the committees in the member portal.
Both Committee Chair and Committee Administrators are able to perform the same administrative functions in the club. The distinction in assignment is for distinction of roles within the committee.
The [Committee] Chairperson and [Committee] Administrator can:
Send emails to committee members
View details about the committee
Print a committee page
Create committee meetings
This will also add the committee meeting to the club calendar.
Edit information about the committee
Manage (edit or delete) committee members
Assign committee meeting responsibilities
Add a photo or image to a committee page
Print master list of all committees or committee page
Upload and download committee agendas, minutes or documents
Manage meeting attendee RSVPs (optional)
Set recurring committee meeting assignments
See articles about committees functions and tasks here.